11/1/2023 0 Comments Jotform microsoft flowHere’s what the original email format looked like: By default, JotForm was generating an HTML-formatted email with lots of tables. One thing that I needed to change was the format of the email. All of my essential requirements were met. Here is what the form looks like on a desktop and mobile version. With the graphical user interface, I was able to create an attractive form. I’ve settled on using JotForm for no particular reason beyond the fact that it met my basic requirements. We’ll get to the reasons why that is important in a bit. One essential requirement in the selection process is that the service will generate an email with the forms data and allow you to format the email. There are a lot of forms solution available on the web – some are free while others have a cost associated with them. If you recall, I had some strict requirements for my solution around complexity and cost. For the purpose of this article, I created a restaurant survey form that captured the submitter's name, email, message, and rating. There is a very popular service that all of us use on a daily basis that lets us communicate freely with Office 365 – Email! So now that I had a way to get past the authentication issue, all that was missing was the forms solution and getting information from the emails into my SharePoint list. But that may require coding, so scratch that idea. If you have some forms solution you are using, then one way to do this is to create some a web service or data repository that the form can write to and then have SharePoint pick up the information somehow. But what if you want to gather some information from anonymous users? The challenge is to get the data into your SharePoint environment. SharePoint Online supports external sharing of documents with anonymous users. Using a combination of a free forms service (JotForm), Microsoft Flow, and SharePoint Online, I was able to achieve this goal. There were three key requirements that I wanted to stick to: I was recently playing around with ideas on using anonymous forms with SharePoint Online.
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